At Managedenergy.ie, we pride ourselves on personal attention and dedication to every detail. Our approach is rooted in quality and integrity, ensuring that everything we do reflects our commitment to excellence.

1. First contact & discovery

We start simply and collaboratively.

• You get in touch (phone, email or contact form).
• We schedule an introductory call to understand: your sites, meter types, contract structures, current suppliers and primary objectives (cost saving, compliance, simplification, sustainability).
• We outline what we need next and explain our process, deliverables and how we protect your data and commercial sensitivities.

What we typically request: recent energy bills (electricity, gas, other fuels), contract documents, meter lists, and any recent supplier correspondence. 

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2. Preliminary intake & scope definition

We agree the audit boundaries so the exercise is focused and valuable.

• We confirm which sites, meters and contracts are in-scope.
• We define the reporting format and the key metrics you want tracked (e.g., cost vs budget, contract alignment, supplier credits).
• We appoint a dedicated ManagedEnergy.ie lead who becomes your single point of contact.

Your benefit: a tailored audit that delivers actionable outcomes — not a generic report.

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3. Bill ingestion & data validation

We convert your bills into usable data and check for completeness.

• We extract usage, charges, tariffs, standing charges, taxes and any adjustments from each bill.
• We normalise data across meter types and suppliers so comparisons are apples-to-apples.
• We validate meter readings, check for estimated readings, and flag missing or inconsistent entries.

Deliverable: a clean, validated dataset ready for analysis.

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4. Detailed bill analysis & anomaly detection

This is where the money is found.

• We run automated and manual checks to identify billing errors, incorrect tariffs, misapplied charges, duplicate billing and meter mismatches.
• We benchmark your unit rates and standing charges against market peers and our own supplier intelligence.
• We perform a meter-level cost breakdown to pinpoint the highest cost drivers (time-of-use, capacity charges, network tariffs, ancillary charges).
• We quantify any recoverable credits or supplier over-charges.

Deliverable: an issue register with priority, estimated financial impact, and recommended corrective actions.

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5. Cost-saving and optimisation recommendations

We convert findings into a practical savings plan.

• Tariff optimisations — switching to the correct tariff profiles or aggregating meters where beneficial.
• Contract realignment — renegotiation points and timing to reduce exposure.
• Behavioural and operational suggestions — usage pattern changes, load shifting, peak avoidance.
• Quick wins vs strategic projects — low-effort immediate savings and longer-term capital or operational measures.
• Carbon & sustainability options — opportunities to integrate renewables, guarantees of origin, or green tariffs.

Deliverable: prioritised action plan with clear owner assignments (client, supplier, ManagedEnergy.ie).

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6. Audit report & client review

We present findings clearly and collaboratively.

• We deliver a concise audit report summarising errors found, savings opportunities, recommended procurement approach and any supplier remediation required.
• We hold a review meeting (virtual or in-person) to walk you through the findings, answer questions and agree next steps.
• We prepare a remediation worksheet for supplier negotiations and recoveries.

Outcome: you have a clear, evidence-based case to reduce costs and correct invoices.

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7. Tender process / competitive procurement

If you choose to run a new procurement, we manage the process end-to-end.

• Preparation: tender documentation, meter/usage schedules and risk policy aligned to your audit outcomes.
• Supplier market approach: we invite a short-list of pre-vetted suppliers and distributors, using our market relationships to ensure competitive bids.
• Bid evaluation: we evaluate commercial offers, contract terms, indexation clauses and pass-through costs — not just headline unit rates.
• Recommendation: we present a side-by-side commercial comparison and a recommended supplier/strategy that matches your risk appetite and goals.

Deliverable: tender summary, contract comparison matrix and a recommended award decision.

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8. Contract negotiation & sign-off

We protect your interests in the fine print.

• We negotiate contract wording, price mechanics, credit terms and supplier service levels.
• We check for hidden pass-throughs, termination clauses and indexation triggers.
• We support legal review or work with your legal team as required.
• Once terms are acceptable, we coordinate contract signature, meter transfers and supplier onboarding.

Outcome: a tightly drafted contract that delivers the commercial benefits you were promised.

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9. Remediation & supplier resolution (if required)

We chase recoveries and ensure invoicing accuracy.

• We engage suppliers to resolve billing disputes, recover incorrect charges and secure credits.
• We follow up until adjustments are reflected on your account.
• We keep a transparent audit trail of actions and outcomes.

Deliverable: resolved invoice corrections and an itemised reconciliation.

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10. Account management & ongoing optimisation

The relationship continues — we ensure savings endure.

• You can opt for receiving consolidated monthly or quarterly reporting: cost vs budget, consumption trends and any market alerts.
• Contract management: we track renewal windows, market opportunities and re-tender timing.
• Continuous improvement: we periodically re-audit key meters, revisit tariff optimisation and recommend further savings as markets evolve.
• Customer support: your ManagedEnergy.ie lead is available for queries, supplier escalations and bespoke ad-hoc analysis.

Deliverable: a living energy management programme—not a one-off audit.

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What you’ll receive at the end of the process

• Clean dataset of your bills and usage.
• Audit report with quantified savings opportunities and recoveries.
• Tender documentation and supplier comparison (if procured).
• Negotiated contract and onboarding support.
• Ongoing reporting and a named account manager.

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Client responsibilities (so we move fast)

To be effective, we ask you to:
• Provide access to recent bills and contracts.
• Supply a meter list and site contact(s).
• Grant permission to liaise with current suppliers on your behalf (we provide authorisation templates).
• Share any internal budget or sustainability targets that should shape procurement.

Why choose ManagedEnergy.ie for audits & bill analysis?

We combine forensic bill analysis with commercial market knowledge and practical procurement skills. That means we don’t just identify issues — we recover money, negotiate better outcomes and set you up for continued control.

Ready to start?

Book a complimentary, no-obligation intake call and upload your first set of bills.